About Us
Facilities Management consists of three accounting arms: FM Accounting, responsible for daily operational accounting functions, Capital Accounting, responsible for projects with budgets over $100,000 and managed within the BuildUI system, and Utility Accounting, responsible for the financial management of the UI Utility Enterprise accounts and the commodities they provide to the campus. Learn more about each area below.
FM Accounting can be found at the campus address 220 University Services Building.
Accounting Staff
- Provides oversight for all general and operational accounting functions
- Managerial and financial oversight of the Maintenance Stores operation
- Supervise and coordinate annual operating budgets and funding
- Coordinate special projects and review budget/funding issues
- Monitor operating budgets and forecast multi-year projections
- Develop business plans for departmental strategic initiatives
- Define key metrics, analyzes key performance indicators
- Policy and procedure support for FM, establish business protocols
- Analyze accounting and budget reports
- Prepare FM shop and overhead budgets
- Annual labor rate development
- Oversee service shops accounting (00201-00360)
- Equipment rental reporting
- Administer AiM adjustments and corrections
- Equipment reserve oversight
- Voucher processing
- Purchase receiving
- Uniform ordering and distribution
- Equipment rental entries
- AiM external charge processing
- FM online promotional store oversight
- Voucher processing
- Purchase receiving
- Blanket order oversight
- Utility billings and payments
- Outside billings
- MAUI billings
About Us
Facilities Management Accounting is responsible for daily operational accounting functions, financial reporting, monthly accounting entries, operational labor rate development, utility rate development and billings, budget development and forecasting, purchasing, accounts payable, accounts receivable, travel, procurement cards, uniform purchases and general oversight of accounting policies and procedures.
$100,000
Responsible for projects over
About Us
Facilities Management Capital Accounting is responsible for providing real-time project updates and reconciliations via BuildUI for all major capital projects (projects over $100,000). This includes all of the budget, funding, contract, purchase order, and expense tracking to help ensure each project is accurate and up to date. FM Capital Accounting is also responsible for various support projects upon need or request.
Capital Accounting Staff
- Provides oversight for all general and operational accounting functions
- Managerial and financial oversight of the Maintenance Stores operation
- Supervise and coordinate annual operating budgets and funding
- Coordinate special projects and review budget/funding issues
- Monitor operating budgets and forecast multi-year projections
- Develop business plans for departmental strategic initiatives
- Define key metrics, analyzes key performance indicators
- Policy and procedure support for FM, establish business protocols
- Project funding and budget approvals
- Prepare semi-annual Board of Regents Reports
- Project detail inquiries
- Prepare Final Reports for projects over $100,000 to UI Business Office
- Project reconciliations
- Review purchase order requests for Shared Services processing
- Process consultant and contractor invoices
- Daily GL transaction approval for Build UI
- Project detail inquiries
- Close completed projects
- Project reconciliations
- Review purchase order requests for Shared Services processing
- Process consultant and contractor invoices
- Daily GL transaction approval for Build UI
- Project detail inquiries
Utility Accounting Staff
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About Us
Utility Accounting is responsible for the financial management of the UI Utility Enterprise accounts and the commodities they provide to the campus. Utility Accounting handles daily utility accounting functions, financial reporting, monthly utility accounting entries, commodity rate development, monthly utility billings, budget development and forecasting, purchasing, accounts payable, accounts receivable, and general oversight of utility financial policies and procedures.
